Overall Objective: Plan and run ORTESOL Conferences and workshops
Election: 2 Co-coordinators will be elected by ORTESOL members for 2-year staggered terms.
Duties (See Board Committee Guidelines for additional details) & Time commitment: For each coordinator, approximately 80-100 hours of commitment per year for 2 years excluding the quarterly board meeting time
Lead and serve on the Conference and Workshop Committee
Plan ORTESOL workshop(s) and conferences (See Board Committee Guidelines for additional details)
Schedule workshops and conferences
Get suggestions for workshop presenters from conference evaluations. Create a survey to solicit theme suggestions from Board & choose theme
Work with Theme Team to narrow the choice for presenters to 3 and share with the board (Board chooses 1 definite presenter and 1 back-up presenter or 2 presenters.) Contact possible presenters, arrange speaking logistics & payment
Advertise workshop(s) & conferences (Coordinate with tech team).
Arrange for food as needed (place order, coordinate payment)
Arrange for information about logistics {when in person, arrange location for workshops & conferences, schedule/rental of rooms, coordinate set-up with Volunteer Coordinators, parking, directions, etc) to members and presenters}
Arrange for distribution and collection of evaluations
Arrange (if necessary) for presenters’ housing, transportation, etc.
Arrange for someone to introduce plenary presenters
Coordinate the payment for plenary speaker.
Ensure that the treasurer receives funds from conferences and workshops to deposit into the ORTESOL account.
Negotiate among committee and board members tasks of subcommittees according to strengths of members.
Receive and coordinate all reports from each subcommittee.
{when in person, 1 conference and workshop co-coordinator should be the main contact for the publisher’s liaison and work closely with the publisher’s liaison to arrange publishers’ tabling requests during the ORTESOL workshops and conferences.}
Report to the ORTESOL Board about Conference and Workshop activities at board meetings.
The outgoing Conference Co-Coordinator will make sure that a report of procedures taken to address each duty, as well as all documents associated with the position is passed on to the remaining Conference Co-Coordinator and incoming Conference Co-Coordinator.