Oregon Teachers of English to Speakers of Other Languages

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Guidelines for the ORTESOL Conference and Workshop Co-Coordinator (1 position available)

Overall Objective: Plan and run ORTESOL Conferences and workshops

Election: 2 Co-coordinators will be elected by ORTESOL members for 2-year staggered terms.

Duties & Time commitment: For each coordinator, approximately 80-100 hours of commitment per year for 2 years excluding the quarterly board meeting time

  • Lead and serve on the Conference and Workshop Committee
  • Plan ORTESOL workshop(s) and conferences
  • Schedule workshops and conferences
  • Get suggestions for workshop presenters from conference evaluations. Create a survey to solicit theme suggestions from Board & choose theme
  • Work with Theme Team to narrow the choice for presenters to 3 and share with the board (Board chooses 1 definite presenter and 1 back-up presenter or 2 presenters.) Contact possible presenters, arrange speaking logistics & payment
  • Advertise workshop(s) & conferences (Coordinate with tech team).
  • Arrange for food as needed (place order, coordinate payment)
  • Arrange for information about logistics to members and presenters
  • Arrange for distribution, and collection of evaluations
  • Arrange (if necessary) for presenters’ housing, transportation, etc.
  • Arrange for someone to introduce plenary presenters
  • Coordinate the payment for plenary speaker.
  • Ensure that the treasurer receives funds from conferences and workshops to deposit into the ORTESOL account.
  • Negotiate among committee and board members tasks of subcommittees according to strengths of members.
  • Receive and coordinate all reports from each subcommittee.
  • Report to the ORTESOL Board about Conference and Workshop activities at board meetings.
  • The outgoing conference coordinator will make sure that a report of procedures taken to address each duty, as well as all documents associated with position is passed on to the remaining Board member.

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